Microsoft Copilot Prompt Templates (2026)

Draft a [document type, e.g. project brief] about [topic] using /[source file 1] and /[source file 2]. It is for [audience, e.g. the leadership team] so they can [decision or action]. Write in a [tone, e.g. clear, confident] tone, about [length, e.g. 600 words], with headings for [section 1], [section 2] and [section 3], and a short summary at the top.

Rewrite this document for [new audience, e.g. non-technical customers]. Keep every key point and the facts unchanged, but change the tone to [tone] and cut jargon. Aim for [reading level, e.g. plain English a general reader can follow] and [length or "roughly the same length"]. Return the rewritten version only.

Shorten the section titled "[section heading]" to [target length, e.g. 3 tight paragraphs]. It is for [audience] who need [what they need from it]. Keep [must-keep point 1] and [must-keep point 2], remove repetition, and lead with the main takeaway. Preserve the existing headings and formatting.

Create a table comparing [option A], [option B] and [option C] across the rows [criterion 1], [criterion 2], [criterion 3] and [criterion 4]. Pull the details from /[source file]. It is for [audience] deciding [decision]. Keep each cell to one short line, and add a final row recommending one option with a one-sentence reason.

Look at the table [table name or range] and give me a plain-language summary of what it shows. It is for [audience, e.g. a monthly review]. Call out the top [number] trends, any outliers, and the highest and lowest values in [column name]. Present it as a short bulleted list, no formulas.

Add a new column to the table [table name] called "[new column name]" that calculates [what you want, e.g. profit margin as (Revenue − Cost) / Revenue] using the columns [column 1] and [column 2]. Format it as [format, e.g. a percentage with 1 decimal], and explain the formula you used in one sentence.

Create a PivotTable from the table [table name] that shows [metric, e.g. total sales] broken down by [row field, e.g. region] and [column field, e.g. quarter]. Sort by [sort field] from highest to lowest, and tell me the single biggest insight from the result in one line.

In the table [table name], highlight every row where [column] is [condition, e.g. below 0 or over 90 days]. It is for [audience] who need to spot [what they're looking for]. List the flagged rows in a short summary with [key column] and the value that triggered the flag.

Create a [number]-slide presentation from /[source Word file] for [audience, e.g. a client pitch]. Apply the [org template or brand] template. Structure it as: a title slide, [key section 1], [key section 2], [key section 3], and a closing slide with next steps. Keep each slide to [max, e.g. 4 bullet points], and add concise speaker notes for every slide.

Build a [number]-slide deck on [topic] for [audience]. The goal is to [goal, e.g. get sign-off on the plan]. Cover [point 1], [point 2] and [point 3], use a [tone] tone, and let Designer handle the layout. Add speaker notes and end with a clear call to action: [the action].

Summarize this presentation in [number] bullet points for [audience] who missed the meeting. Then suggest how to restructure it so the strongest point — [key point] — comes first, and flag any slides that are too dense to read in [time, e.g. 15 seconds].

Summarize this email thread for [audience, e.g. me before a call]. Give me the key decisions, the open questions, and any action items with who owns each one and the due date. Keep it to [length, e.g. 5 bullets], and flag anything that needs my reply today.

Draft a reply to this email that [your goal, e.g. accepts the proposal but pushes the deadline to Friday]. Write it in a [tone, e.g. warm but professional] tone, keep it to [length, e.g. 3 short paragraphs], and make sure it [must-do, e.g. thanks them for the quick turnaround]. Reference the details in /[relevant file] if useful.

Go through my inbox from [time range, e.g. the last 3 days] and group the emails into: needs a reply from me, waiting on someone else, FYI only, and can be archived. For the "needs a reply" group, list the sender, the subject and what they're asking for in one line each, ordered by [priority, e.g. deadline].

Write a short outreach email to [recipient / role] about [topic or offer]. The goal is to [goal, e.g. book a 20-minute intro call]. Use what's in /[background file] for context, keep it under [length, e.g. 120 words], open with a specific reason I'm reaching out, and end with one clear ask. Tone: [tone].

Give me an Executive Summary recap of this meeting for [audience, e.g. people who couldn't attend]. List the key decisions, the action items with an owner and due date for each, and any unresolved questions. Keep it to [length], and put the decisions first.

I joined this meeting [when, e.g. 20 minutes late]. Summarize what I missed before I joined, focused on [my area, e.g. anything about the budget or my project]. Tell me if anyone assigned me an action item or asked me a direct question, and what was decided.

Write a custom recap of this meeting for [stakeholder, e.g. my manager]. They care about [their focus, e.g. timeline and risks], so pull only the parts about that. Give me [format, e.g. 4 bullets] I can paste into a message, in a [tone] tone, ending with what we need from them.

Bring me up to speed on [project or topic]. Pull from my recent emails, meetings and files about it — including /[key file] and anything from @[person]. Tell me the current status, what's blocked, who owns what, and the [number] things I should do next. Cite where each point came from.

Research [question or topic] using my work data and the web. It is for [audience] making [decision]. Compare [option A] and [option B], summarize the trade-offs, and note any relevant internal context from /[file] or past meetings. Return a [length] briefing with sources cited, and end with a recommendation.

Analyze the data in /[data file or table] to answer: [the question, e.g. which segment is driving the drop in renewals]. Reason through it step by step, run the analysis needed, and show your work. It is for [audience]. Return the [number] key findings, any caveats about the data, and a chart of the main result.