28 Gemini Prompts for Google Workspace (2026)

Summarize this email thread "[subject line]" in 5 bullet points. For each point, note who said it and any date or number mentioned. End with one line: "Open question / next step:" naming what is still unresolved and who owns it. Keep it under 120 words.

Draft a reply to this thread. Intent: [agree to the meeting / push the deadline to Friday / decline politely]. Match my usual tone — warm but concise, no filler openers. Reference the specific point [name] raised about [topic]. Keep it under 90 words, end with a clear next step, and leave [bracketed] blanks for anything you are unsure about.

Review my inbox from the last [2 days] and group emails into three tiers: "Reply today" (needs a response from me, time-sensitive), "Read when free" (FYI, no action), and "Can ignore / archive". For each in the top tier, give the sender, subject, and a 6-word reason it is urgent. List no more than 8 items in the top tier.

From the thread "[subject line]", extract every commitment or task anyone agreed to. Return a table with columns: Owner, Task, Due date (or "none stated"), Source (who said it). Only include real commitments, not vague intentions. If a due date was implied but not stated, mark it "implied".

Read this thread and write a one-page decision brief for someone who was not on it. Structure: Context (2 sentences), The decision needed, Options discussed (with the main pro and con of each), Where we landed, and Open items. Neutral tone, no more than 250 words. Flag anything where people disagreed.

Summarize this document in three layers: (1) a one-sentence takeaway, (2) five key points as bullets, (3) any decisions, numbers, or deadlines called out. If the document contradicts itself anywhere, note it. Keep the whole summary under 150 words.

I need to write a [proposal / one-pager / project plan] about [topic] for [audience]. Create a detailed outline: a working title, 5-7 section headings, and 2-3 bullet points under each describing what that section should cover. Note where I will need real data or a chart. Do not write the full prose yet.

Rewrite the selected section for [a non-technical executive / a new hire / a client]. Keep every fact and number exactly as-is, but adjust the vocabulary and detail level for that reader. Cut jargon, shorten sentences, and lead each paragraph with its main point. Return only the rewritten text.

Take my rough notes in this document and turn them into a structured report with clear headings: Summary, Background, Findings, Recommendations, Next steps. Keep my facts, fix grammar and flow, and use bullets where a list reads better than a paragraph. Do not invent details I did not include — mark gaps with "[need input]".

Proofread this document for grammar, spelling, and consistency (dates, capitalization, terminology). Then flag any sentence that is wordy or unclear and suggest a tighter version. Present it as a list: "Original → Suggested" so I can accept changes one at a time. Do not change my meaning or tone.

Using Fill with Gemini, categorize each row based on the [description in column B]. Assign exactly one label from this list: [Bug, Feature request, Billing, Other]. If a row does not clearly fit, use "Other". Output only the label, one per row.

Build a table in this sheet from my emails about "[project or subject keyword]" over the last [30 days]. Columns: Date, Sender, Subject, Key ask or update, Status (open/closed if stated). One row per relevant email, newest first. Skip newsletters and automated notifications.

Analyze the data in range [A1:F200]. Tell me: the top 3 patterns or trends you see, any outliers or anomalies, and the single most important takeaway for [a sales review / a budget check]. Show the numbers behind each claim. If the data is too sparse to conclude something, say so instead of guessing.

Create a chart from the data in [A1:C50] that best shows [monthly revenue by region]. Pick the chart type that fits the data (bar, line, or pie) and explain in one line why. Label the axes clearly and give the chart a plain-English title a reader would understand at a glance.

Clean the data in column [C]: standardize the formatting so all entries follow the same pattern [e.g. "First Last", or dates as YYYY-MM-DD], trim extra spaces, and fix obvious typos in [company names]. Put the cleaned values in a new column beside the original so I can compare before applying. Flag any row you are unsure about.

Write a Google Sheets formula that [sums column D only where column B equals "Paid" and column A is within the last 30 days]. Give me the exact formula ready to paste into cell [F2], then one sentence explaining what each part does. If a helper column would make it simpler, suggest that instead.

Outline a [10]-slide deck on [topic] for [audience, e.g. a client pitch]. For each slide give: a headline (the point, not a label), 3 bullet points, and a note on any visual or chart it needs. Slide 1 is the hook, the last slide is a clear call to action. Keep bullets to one line each.

Turn the document @[Doc name] into a presentation. Condense each major section into one slide with a clear headline and no more than 4 short bullets. Move dense detail into speaker notes rather than onto the slide. Suggest where a chart or image would land better than text.

Generate an image for a slide about [topic]: [a clean, modern illustration of a team collaborating around a laptop, flat style, blue and white palette, plenty of empty space for text on the right]. Landscape orientation, no text baked into the image. Give me one option, then I will ask for variations.

Rewrite the text on this slide so it fits a presentation, not a document. Turn full sentences into short, punchy bullets of 6 words or fewer. Keep the one key number. Move anything I would say out loud into speaker notes. Return the slide bullets and the notes separately.

Find the file in my Drive that [contains the Q3 budget I shared with finance around March]. I do not remember the exact name. List the top 3 matches with the file name, type, last modified date, and one line on why it matches, so I can pick the right one.

Compare @[Document A] and @[Document B]. Give me: what is the same, what changed or conflicts, and anything present in one but missing from the other. Present it as a three-column view. Focus on substance — numbers, dates, commitments — not wording.

Run Deep Research on [our top 3 competitors in the meal-kit market]. Ground your findings in current data with Google Search and cite every source. Then cross-reference against @[our positioning doc] and tell me where we are differentiated and where a competitor beats us. Deliver a structured brief with a sources list at the end.

Summarize the contents of the Drive folder "[folder name]". For each file, give a one-line description of what it is and when it was last updated. Then tell me overall: what this folder is for, which files look outdated, and whether anything obvious seems to be missing.

Draft an agenda for my [30-minute] meeting titled "[meeting name]" on [date]. Pull context from recent emails with the attendees about [topic]. Structure: 3-4 agenda items with a time box each, the decision or outcome we need from each, and any pre-read. Keep the total within the meeting length.

Summarize the recording of "[meeting name]" from [date]. Give me: key decisions made, action items with owners and due dates, open questions, and any point where attendees disagreed. If someone committed to something, quote the gist. Keep it under 200 words and put action items in a table.

I have a meeting "[meeting name]" on [date] with [attendees]. Prep me: summarize our recent email threads and any shared docs with these people, list what was decided last time and what is still open, and suggest 3 questions I should be ready to answer. Flag anything sensitive I should handle carefully.

From these meeting notes, draft the follow-up email to attendees. Lead with a two-line recap, then list decisions and action items (owner + due date), then next meeting if one was set. Keep it under 150 words, professional and clear. Leave a [blank] where I need to confirm a date.